April 2, 2014


The committee met on April 2 to review the four strategic initiatives that were drafted in February. The committee discussed and came to consensus around critical success indicators for the initiatives-- in other words, the ways in which each initiative would be measured for success. Timelines for achieving each goal were also designed, with some goals extending into the 2018-19 school year. Short term "tactical goals" were drafted for the 2014-15 school year. The initiatives and tactical goals are posted below. The committee ended the meeting by comparing each initiative to a criteria checklist, as well as checking each initiative for alignment with the established mission, vision, purpose, and values that had previously been established. Over the next month, sub-committees will be trained and supported through the process of determining the action steps that are necessary in order to achieve the tactical goals that support each strategic initiative. Each initiative will have a Tactical Team of 5-10 members, including one committee member, that will work together in 2013-14 and 2014-15. All staff were invited to volunteer for a team via an email that went out on April 17. An invitation for parents to volunteer will be forthcoming. Interested parents may also contact Aimee LeBlanc, Director of Student Services at aleblanc@sd25.org to volunteer.

The committee will have one final meeting in May to review the strategic plan in its entirety. The plan will be presented to the Board of Education on June 19 as an information item, and again on July 17 for approval.




February 13, 2014


The committee met on February 13 to complete the review of the external and internal factors. After completing the final factors review, each committee member had the opportunity to select the the factors that would inform the strategic initiatives. Each member was provided with five sticker dots with which to vote for the factors that they felt would have the greatest impact on the Department and would best align with the vision of the Department. After voting, the committee agreed upon four strategic initiatives that would guide the future work of the District. Moving forward, the committee will begin to target critical success indicators for each initiative.

Due to ISAT administration and Spring Break, the committee will not meet in March. The next meeting is scheduled for April 2, 2014.

January 15, 2014


On January 15, the committee met to review the data from the External and Internal Factors survey that all members completed in December. The team examined all of the external and internal factors and forces that impact the Department, including things like budget, mandates, family needs, and internal culture. We examined how we see those forces impacting the Department and how the Department could respond to those impacts. Although the team was able to complete discussion around all of the external forces, they did not finish reviewing the internal forces. This discussion will continue at the February meeting.

December 19, 2013 Board of Education Meeting
On December 19, 2013, the committee shared a quarterly update with the Board of Education. The update included information on the name change of the department from Special Services to Student Services. The new purpose, values, vision, and mission statements were also shared. The presentation is available below.


Purpose:
The purpose of the Department of Student Services is to maximize students’ potential as members of their community through the provision of an exceptional education.

Values:
TRUST: We value sustainable open, honest, and reliable relationships.
CONSISTENCY & FAIRNESS: We are committed to a systematic process that ensures equity and access for all.
COLLABORATION: We value dynamic and respectful partnerships with all stakeholders towards a common purpose of educating students.
COMMUNICATION: We value open and purposeful dialogue.
GOALS-FOCUSED: We value a collaborative data-based process focused on student outcomes.
TRAINING & SUPPORT: We value opportunities for families and staff to engage in purposeful dialogue and educational experiences that support the whole child.

Vision:
Collaborate…Support…Empower for Excellence.

Mission:
The mission of the Department of Student Services is to meet the unique needs of each student by providing high quality specialized services in collaboration with staff, families, and the community.


December 10, 2013


The Review Committee met on December 10. The focus of the meeting was to develop the vision and mission states for the Department of Special Services, as well as to confirm that the Purpose, Values, Vision, and Mission statements were all in alignment. The final statements will be posted on the wiki during the week of December 16 and will be presented at the Board of Education meeting on December 20th. Over the past two meetings, the committee has also discussed whether the department supports only students/families with special education needs or whether the Department supports all students/families across the District. The committee came to consensus that the Department supports all students, families, and staff in a variety of ways. A recommendation was made to change the name of the department to focus on the variety of services and supports that it provides, shifting from the Department of Special Services to the Department of Student Services.


November 6, 2013


The Special Services Review Committee met on November 6. The focus of the meeting was on the development of a purpose statement for the Department of Special Services, as well as the identification of values and value statements. The committee came to consensus on a purpose statement and a group of six values. The next meeting, to be held on December 10, will focus on the development of a mission statement and a vision statement. All four components will be posted on the wiki by the end of December.


October 23, 2013


The Special Services Review Committee met for 3 hours on October 23. The team reviewed the strengths and opportunities that were identified by both groups on October 9 and came to consensus around those lists. Those lists were compared to the data from the NSSEO Needs Assessment, the staff feedback from the Futures Report, and information from the Listening Sessions. Additional strengths and opportunities were added as needed. The group then split into two small teams to review the parent and community feedback, using the same process as they did for the staff data. Strengths and opportunities were again identified, and then compared to information from the Futures surveys, the NSSEO Needs Assessments, and information from the Listening Sessions. Finally, the committee compared the lists of strengths/opportunities identified from staff data to those identified from the parent/community data. The final list of strengths and opportunities will be posted on this wiki site during the week of October 28, 2013. These strengths and opportunities will guide the committee in the selection of strategic goals and action plans as they develop the strategic plan.

Strengths and Opportunities based on review of existing data, as completed by the Special Services Review Committee, October 2013


Committee members also completed tasks outside of the October 23 meeting. Each member received a link to a survey which asked for information about the values, mission, and vision of the Department of Special Services, from their individual view points. Information from those surveys will be presented to the whole committee at the next meeting.


October 9, 2013

Agenda

The Special Services Review Committee met for 3 hours on October 9. After quickly reviewing the established norms for the group, the committee was divided into two smaller working groups. Each group performed the same tasks, but in separate locations. The groups focused on reviewing the staff feedback from the Leadership Results surveys completed in the spring of 2013. The groups divided the responses into strengths and opportunities for improvement. The strengths and opportunities will be compared to the responses from the NSSEO Staff Needs Assessment (completed in April 2013), the information in the Futures Report, and information from the staff Listening Sessions from February 2013. The groups will complete this same process with all of the information from the parent/community responses, including the Leadership Results Survey, the Futures survey and interviews, the NSSEO Needs Survey, and feedback from the Listening Sessions. The two groups came together for the last half-hour of the meeting to learn about the Envisioning process and components of a strategic plan.

The following graphic illustrates how all of the information collected from both staff and parent/community inputs will be analyzed and combined.

Screen Shot 2013-12-13 at 10.32.23 AM.png


September 11, 2013
The Department of Special Services Review Committee met for 3.5 hours on
September 11th to lay the foundation for planning and working together in
the development of a strategic plan. In preparation for the meeting, all
committee members completed and submitted surveys pertaining to their
communication style, conflict style, and ability to give and receive
feedback. Based upon the data, the session focused on developing group
dynamics related to strategies for strengthening skills in the areas of
communication, conflict resolution, and giving/receiving feedback, both as
individuals and as a group. The activities presented supported committee
members with getting to know each other and establishing group norms for
working together over the course of the school year.

In preparation for the October meetings, team members received data from
several sources to review. Data included: information from the Futures
Report, 2013 NSSEO Needs Survey results (staff and parents), Strategic
Planning Survey results (staff and parents), common themes from community
and staff Listening Sessions, and responses to the Futures Report submitted
by the District's Speech-Language Pathologists and the Integrated Services
team.

May 22, 2013- Kick-off Meeting
All team members met for an hour after school for the first time. They had the opportunity to meet the facilitators that will support the team for the next year-- LuAnn Shields and Cindy Beutke from Leadership Results. Cindy and LuAnn reviewed the strategic planning process and answered questions about elements of the process. The committee discussed the upcoming staff and parent surveys that would be sent out in early June. Meeting dates were sent to committee members in July.